Philomene Ewing

• Prepared and edited correspondence, reports, and presentations with attention to detail.
• Administer and monitor the financial system in order to ensure that the departmental finances are maintained in an accurate and timely manner.

• Support the preparation of budgets.

• Prepare appropriate documentation for the Head of Department's approval.
• Establish and maintain supplier accounts.
• Ensure transactions are properly recorded and entered into the computerized accounting system.

• Verify and submit purchase orders, vouchers and invoices for approval

• Maintain financial files and records

Prepare budgets and annual estimates.

• Forecast funds needed for staffing, equipment, and supplies.
• Assist with the preparation of business cases.
• Maintain and control the Department's votes in the budget.
• Undertake general accounting procedures for the department.
• Prepare appropriate documents for the Head of Department's approval.
• Plan, supervise, and review the work for administrative and support staff; supervise administrative and support staff, including induction, training, performance appraisal, work plans, monitoring performance, and motivation, etc.
• Monitor and evaluate the efficiency and effectiveness of service delivery. Supervise customer service, and respond to complex inquiries.
• Manage the maintenance and servicing of equipment and facilities. Perform purchasing functions, including preparing tender packages, overseeing tender procedures, and overseeing purchasing and purchase orders.
• Develop record and information systems for the Department, and oversee maintenance and troubleshoot.

• Support the preparation of budgets

• Prepare appropriate documentation for Head of Department approval

• Establish and maintain supplier accounts

• Ensure transactions are properly recorded and entered into the computerized accounting system

• Verify and submit purchase orders, vouchers and invoices for approval

• Maintain financial files and records

2. Supervise administrative services for all matters relating to the department.

Main Activities.

• Administer and maintain Departmental record systems and manage databases

• Manage systems for the fi ling, storage and security of documents

• Manage the repair and maintenance of computer and office equipment

• Supervise customer services and respond to complex customer inquiries

• Deal with the management of sensitive and/or confidential information

• Arrange dissemination of information

• Monitor meeting arrangements.

Provide administrative support to meetings by preparing agendas and writing minutes.

Ensure that travel arrangements for departmental personnel are made.

• Manage systems for the availability of supplies and equipment in the Department.

• Process import/export permits for the importation of meat, dairy, plants, and live animals.

Prepare confidential and general correspondence for the Deputy Director for Lands.

• Prepare and execute crown land leases and freehold title applications.

• Assist with the processing of crown land applications, including the routine maintenance of.

The crown land database and filing system.

Preparing purchase requisitions for signature by the Director of Lands and Survey.

• Assist with land allocation.

Ensure that all crown lands are surveyed and registered.

• Assist with daily land register title searches.